Care for your space.
Respect for your privacy.

Easy Life Cleaning Services uses this workspace to manage enquiries, bookings, cleaning evidence, invoices and payroll. This launch copy must be completed with the business’s legal name, controller contact address and approved retention schedule before live use. Contact your usual Easy Life office contact with a privacy request.

For our customers

We keep your contact and property details, booking instructions, accepted quotes and financial records to deliver your requested service and meet legal obligations. Only your records appear in your portal. We share job photos with you only after administrator approval. Stripe handles payment details; this application never stores card numbers. Invoice messages through WhatsApp require a separately recorded opt-in. Enquiry contact consent is separate from marketing consent.

For our cleaning professionals

When you press clock in or clock out, your browser requests a single location reading. We store the time, coordinates, accuracy and distance from the job site to verify attendance against a default 150 metre geofence. There is no continuous tracking, background location watcher or route history. Our proposed lawful basis is legitimate interests for proportionate attendance verification, subject to a completed balancing assessment and DPIA. Acknowledging this notice is not consent to monitoring.

If location access is denied, inaccurate, or unavailable, no clock event is saved. Contact an administrator for a reasoned, audited override. You can challenge an attendance record through your manager. Approved hours and effective hourly rates are used for monthly payroll review. Your itemised payslips are private to you and authorised administrators.

Photos, access and security

Take before and after cleaning photos only of the necessary work area. Avoid people, sensitive documents and personal belongings. Files are private and served through short-lived signed links. Anyone you share a signed link with may access it until it expires. Do not share payroll links. We use role-based access and MFA for administrators. Our suppliers include Supabase, Stripe, Resend, Twilio WhatsApp and the configured geocoding provider, under contracts and transfer safeguards to be confirmed before launch.

Retention and your rights

Financial, payroll and minimum-wage evidence is retained for at least six years under our business policy, with legal holds taking precedence. Other records use a configurable schedule, initially 180 days for job photos and 365 days for unconverted enquiries. Exact clock coordinates should be minimised separately when their attendance purpose ends; retain the minimum time and wage evidence needed. Deletion is an administrator-reviewed operational process described in the launch guide.

You may request access, correction, restriction or erasure where applicable, and object to legitimate-interest processing. Contact the office first, or complain to the Information Commissioner’s Office. No solely automated employment decisions are made. Payroll calculations require administrator/accountant review.

About this demonstration

Demo records are fictional and stored locally. Switching demo roles is available only in explicit demo mode. No email, WhatsApp message, charge or HMRC submission is made by demo actions. Do not enter real personal data into a shared demo.